TO: Mayor and Commissioners
FROM: Sammie L. Walthour, Neighborhood & Community Services Director
THROUGH: Terrence R. Moore, ICMA-CM, City Manager
DATE: July 16, 2024
Title
RESOLUTION NO. 151-24: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, APPROVING THE ISSUANCE OF A PURCHASE ORDER TO DAN ENTERPRISES TEAM, LLC, FOR HOME REHABILITATION CONSTRUCTION SERVICES FOR THE CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PURSUANT TO QUICK QUOTE NO. 2024-010; AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL ACTIONS NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
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Recommended Action:
Recommendation
Motion to approve Resolution No. 151-24 approving the issuance of a purchase order to Dan Enterprises Team, LLC, for home rehabilitation construction services funded under the Community Development Block Grant (CDBG) Program for property located at 705 SW 10TH Street (Charles), Delray Beach, FL.
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Background:
The City has been allocated $444,593 of Community Development Block Grant (CDBG) funds (FY23-24) through the U.S. Department of Housing and Urban Development to provide for the renovation or repair of existing substandard homes. The rehabilitation of these homes addresses building and code violations, interiors and exteriors of the homes, electrical and plumbing problems, health and safety issues, and the retrofit of special items for those with special needs. Total rehabilitation cost may also include lead inspection ($450.00), lead abatement, lead clearance, termite inspection ($8.00), termite treatment, and recording fees ($19.10) as described in the quote information sheet. Grant awards are based on the actual cost of the rehabilitation, as determined by the lowest responsible, responsive bidder(s).
Quote 2024-010 Housing Rehabilitation Quote 22-036 was issued on January 29, 2024 for Housing Rehabilitation work to be conducted at 705 SW 10th Street. Dan Enterprises Team, LLC., was the lowest responsive, responsible bidder. Approval is needed for acquisition of services by Dan Enterprises Team, LLC., in accordance with Section 36.02 for acquisitions greater than sixty-five thousand dollars ($65,000.00). Per the City’s Purchasing Manual, all purchases of $65,000 or greater must be approved by the City Commission. Currently the vendor total of encumbrances is $129,556.21 including this project.
Inspection of rehabilitation work will be done by the City’s Building Inspection and Neighborhood Services divisions. Contracts are executed between the general contractor and the grant recipient property owner. The City remains the agent and Neighborhood Services monitors all work performed by the contractor, ensuring compliance according to specifications and program guidelines. The grant recipient has met all eligibility requirements as specified in the approved Policies and Procedures. The rehabilitation activities will bring the home to minimum code requirements by repairing the roof, electric and plumbing systems. All unused funds will remain with the Housing Rehabilitation Program.
This resolution and award are in accordance with the Code of Ordinances, Chapter 36, Section 36.02 Acquisition of Goods and Services.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Community Development Block Grant (CDBG) 118-54-513-554-49.19 $ 64,035.94
Timing of Request:
Grant agreement(s) have a deadline of September 30, 2027.