TO: Mayor and Commissioners
FROM: Michael Coleman, Director, Community Improvement
THROUGH: Donald B. Cooper, City Manager
DATE: March 15, 2016
Title
HOUSING REHABILITATION GRANT AWARD FOR 601 HERON DRIVE (QUOTE 2016-437) AND 548 DAVIS ROAD (QUOTE 2016-434)
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Recommended Action:
Recommendation
Motion to approve acquisitions of services in the amount of $36,954.30 from Cordoba Construction Co. for work to be conducted at 601 Heron Drive and 548 Davis Road. The acquisition of service is in compliance with the Code of Ordinances, Chapter 36, Section 36.03(B), "Multiple Acquisitions From Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year".
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Background:
The City has been allocated $233,000 of Residential Construction Mitigation Program (RCMP) and $299,910 of State Housing Initiative Partnership (SHIP) funds through the Florida Department of Emergency Management and Florida Housing Finance Corporation to provide for the renovation or repair, as well as hurricane mitigation, of existing substandard homes. The rehabilitation of homes addresses building and code violations, interior and exterior building, electrical and plumbing problems, health and safety issues and the retrofit of special items for those with special needs.
Housing Rehabilitation Grant(s) are being awarded to Cordoba Construction Co., for work to be conducted at 601 Heron Drive and 548 Davis Road, as they are the lowest responsive bidder, as detailed on the attached Quote Information Sheet(s). Both items solicited responses according to Chapter 36, Section 36.02 (B), “Written Quotations Method.”
Approval is needed for acquisition of services by Cordoba Construction Co., in accordance with Code of Ordinances, Section 36.03 (B), as this purchase will result in multiple acquisitions for services in the current fiscal year and aggregately exceed $25,000. Vendor's year-to-date purchases are currently $78,508.11. Assistance under $5,000 will be awarded as a grant and will not be subject under the program’s recapture provisions. Grant awards are based on the actual cost of the rehabilitation, as determined by the low responsive bidder(s), plus a 5% contingency. Total rehab cost also includes lead inspection, lead abatement, lead clearance, termite inspection, termite treatment, and recording fees. Additional cost may be incurred for lead clearance test(s). All unused funds will remain with the Housing Rehabilitation Program.
Inspection of work is done by the Building Inspection and Neighborhood Services Divisions. Contracts are executed between the building contractor and the property owner. The City remains the agent and this office monitors all work performed by the contractor, ensuring compliance according to specifications and program guidelines. Pay request forms require both contractor and homeowner’s signatures. Grant recipients have met all eligibility requirements as specified in the approved Policies and Procedures. The rehabilitation activities will bring the homes to minimum code requirements by repairing the roof, electric and plumbing systems.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Residential Construction Mitigation Program 118-1936-554-49.19 $ 14,404.10 (funding to be added at mid-year from previous year)
State Housing Initiatives Partnership 118-1924-554-49.19 $ 22,550.20
Timing of Request:
Grant agreement(s) have a deadline of June 30, 2016 to expend and request reimbursement of funds.