TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: August 16, 2016
Title
AWARD OF A PURCHASE ORDER TO THE JASPER GROUP INTERNATIONAL, INC. FOR DATA STORAGE UNITS AND SUPPORT MAINTENANCE
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Recommended Action:
Recommendation
Motion to Award a purchase order to The Jasper Group International, Inc. for data storage units with on-going support maintenance in a total amount not to exceed $78,000.00.
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Background:
On May 16, 2016, Purchasing issued an Invitation to Bid No. 2016-113L for the purchase of a Dell PowerVault 10GB data storage unit and on-going 24x7 support maintenance. Six responses were received. The bids sumitted by Unitek Information Technologies and CDW Government did not provide the required forms and information requestesd in the ITB and were deem non-responsive and non-responsible. On June 21, 2016 Commission approved award of a purchase order to Katek Solutions, the lowest bidder. Upon receipt of the purchase order, Katek and the second lowest bidder informed the City that they would be unable to provide the required products and services at their bid prices. Subsequently on July 12, 2016, a motion to rescind the award to Katek was approved by Commission.
The Information Technology Department has verified that the third lowest bidder, The Jasper Group International, can provide the required data storage unit and support services listed in the ITB at their bid price of $74,748.00. The IT Department is requesting approval of a not-to-exceed amount of $77,000. An additional 3% contingency requested is to cover any incidental items required for installation.
The data storage unit will provide failover management of redundant data paths between the City server and the data storage facility in Jacksonville, Florida and is required to secure City data in the event of a network security breach, natural disaster such as a hurricane or other emergency situation. In keeping with the City's sustainability initiative, this Dell PowerVault Model 3800i has an 'Energy Star' Data Center Storage designation.
This motion to award is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(A)(1), "Competitive Bids".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from IT account 334-6111-519-64.11 (Equipment Maintenance).