TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: April 22, 2025
...Title
APPROVAL OF RESOLUTION NO. 60-25 TO AWARD AN AGREEMENT WITH SBL FREIGHTLINER, LLC DBA LOU BACHRODT FREIGHTLINER, AS AN APPROVED SOLE SOURCE, FOR THE PURCHASE OF FREIGHTLINER ORIGINAL EQUIPMENT MANUFACTURER (OEM) PARTS AND RELATED SERVICES IN THE AMOUNT OF $130,000.
Body
Recommended Action:
Recommendation
Motion to approve of Resolution No. 60-25 to award an agreement Lou Bachrodt Freightliner, LLC, dba Lou Bachrodt Freightliner, as an approved Sole Source, for the purchase of Freightliner OEM Parts and Related Services in the amount of $130,000.
Body
Background:
The Fleet Division (Fleet) of the Public Works Department has a responsibility to maintain the City of Delray Beach’s (City) fleet of Freightliner branded vehicles. Freightliner vehicles are manufactured by Daimler Trucks North America, LLC (Daimler). Daimler qualifies and designates specific dealers for different regions throughout the United States for factory-authorized service and the purchase of Freightliner vehicles. The City must utilize Freightliner OWM parts and related services to preserve the warranties on these vehicles. The designated Freightliner dealer for the City’s region for OEM parts and related services is SBL Freightliner, LLC dba Lou Bachrodt Freightliner (Lou Bachrodt).
The agreement shall remain in effect for a term of two (2) years, as long as the vendor remains a Sole Source. The total agreement value is $130,000.
The City, at its sole discretion, reserves the right to terminate this agreement with or without cause immediately upon providing written notice to the vendor. Upon receipt of such notice, the vendor shall not incur any additional costs under the agreement. The City shall be liable only for reasonable costs incurred by the vendor prior to the date of the notice of termination. The City shall be the sole judge of “reasonable costs.”
This motion is in accordance with City of Delray Beach Code of Ordinances Section 36.02, Commission Approval Required; and Purchasing Policies and Procedures, Limited or No Competition Acquisitions.
Attachments:
1. Resolution No. 60-25
2. Exhibit A - Sole Source Approval
3. Legal Review Checklist
4. Agreement SS2025-011
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from account number 501-43-000-549.52-52 - Operating Supplies External Parts; and 501-43-000-549.52-51.