TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: November 17, 2026
Title
APPROVAL FOR ADDITIONAL SPENDING ON SS2026-004 WITH SOUTHERN SEWER EQUIPMENT SALES AND SERVICE, INC. FOR ORIGINAL EQUIPMENT MANUFACTURER (OEM) PARTS AND SERVICES PURSUANT TO SOLE SOURCE APPROVAL IN THE AMOUNT OF $130,000.00 FOR A REVISED AGREEMENT TOTAL OF $220,000.00.
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Recommended Action:
Recommendation
Motion to approve Additional Spending on SS2026-004 with Southern Sewer Equipment Sales and Service, Inc. in the amount of $130,000.00 for a revised agreement total of $220,000.00.
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Background:
The Fleet Division of the Public Works Department (Fleet Division) is responsible for the maintenance of four (4) sewer vac trucks and one (1) street sweeper truck, manufactured by Vac Con and Global Environmental, respectively. Southern Sewer Equipment Sales and Service, Inc. (SSES) is the only factory-authorized dealer for OEM parts and services for both Vac Con and Global specialty vehicles. The City has utilized SSES via the sole source procurement method since 2017.
On January 6, 2026, the City Commission (City) approved Resolution No. 12-26 to award an agreement to SSES pursuant to an approved Sole Source designation. The agreement term is 24-months, as long as the contractor remains a Sole Source.
The Fleet Division originally estimated approximately $45,000/year in repair costs however 2026 proved to be an unprecedented year for repairs on heavy equipment. In addition to the high repair needs, one (1) of the Vac Con trucks was damaged by a City contractor while performing work at the water treatment plant. Settlement funds were approved by the City on August 11, 2026 (Agenda Item #6.E.) to facilitate repairs to the Vac Con as well as other City property.
For these reasons, the Fleet Division is requesting an additional spending request with SSES to ensure adequate funding on the agreement through the expiration of January 6, 2028.
|
Revised Agreement Value |
|
Initial Term |
Upon Execution - January 6, 2028 |
$220,000.00 |
|
TOTAL |
|
$220,000.00 |
This motion is in accordance with City Code of Ordinances Section 36.02, Commission Approval Required; and Purchasing Policies and Procedures; and Purchasing Policies and Procedures Manual, Section 48 - Change Orders and Amendments.
Attachments:
1. SS2026-004 - SSES_Repair Invoice
2. SS2026-004 - SSES_Repair Invoice (Settlement)
3. SS2026-004 - Resolution No. 12-26
4. SS2026-004 - Agreement
City Attorney Review:
N/A
Funding Source:
Funding is available from 501-43-000-549.52-51 and 501-43-000-549.52-52.