TO: Mayor and Commissioners
FROM: Theresa Webb, Purchasing Department
THROUGH: Donald B. Cooper, City Manager
DATE: June 21, 2016
Title
PURCHASE AWARD TO CROSS MATCH TECHNOLOGIES INC.
Body
Recommended Action:
Recommendation
Motion to award a purchase in the total amount of $22,639.99 with Cross Match Technologies
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Background:
The Police Department is requesting replacement of the palm and fingerprint scanner located in the arrestee holding facility. The scanner is used on a daily basis for criminal identification and forensic analysis. The current fingerprint scanner is no longer working properly, resulting in significant operator problems and inability to process and obtain fingerprint/palm print cards from approximately one third of arrestees. The scanner is a part of a configuration that includes a cabinet that will be reused and a computer with Cross Match software that was replaced in 2015. This is an upgrade to the existing system and scanners from other providers would not be compatible with the Cross Match computer and software the Police Department utilizes. The cost of the scanner is $19,639.99 which includes shipping and installation.
Additionally, by enhancing the system with the Mugshot Module interface from Cross Match it will automatically upload information to the Mugshot module in the Records Management System eliminating the need for duplicate entry when someone is booked in the holding facility The cost of the Mugshot Module interface with installation is $3,000. The total cost of these upgrades from Cross Match Technologies Inc. is $22,639.99. Current fiscal year 2016 spend with Cross Match is $6,913.24 so prior approval of spending over $25,000 in a fiscal year with Cross Match is requested.
This motion is in accordance with Code of Ordinances, Chapter 36, Section 36.02(C)(6)(b), "City Standard" where the City has determined that a particular style, brand, make, or model is the only type that meets the City's requirements for performance, consistency, compatibility or other salient characteristics, and such determination has resulted in there being only one source available to the City.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
001-2115-521-64.90 Other Machinery/Equipment ($19,639.99)
001-1811-513-46.91 Police IT Other Maintenance ($3,000.00)