TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E., Utilities Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: May 5, 2026
Title
APPROVAL OF RESOLUTION NO. 75-26 TO AWARD AGREEMENTS WITH AUSTIN TUPLER TRUCKING, INC., AND RANGER CONSTRUCTION INDUSTRIES FOR THE PURCHASE OF ASPHALT AND NON-ASPHALT ROAD CONSTRUCTION MATERIALS PURSUANT TO INVITATION TO BID (ITB) NO. 2026-018, IN A TOTAL FIVE (5) YEAR CONTRACT VALUE NOT TO EXCEED $425,000.
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Recommended Action:
Recommendation
Motion to approve Resolution No. 75-26 to award agreements to Austin Tupler Trucking, Inc., and Ranger Construction Industries for the purchase of asphalt and non-asphalt road materials, pursuant to ITB No. 2026-018 in a total five (5) year contract value not to exceed $425,000; authorizing the City Manager to execute any amendments and/or renewals thereto and take any and all actions necessary to effectuate the intent of this resolution; providing an effective date; and for other purposes.
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Background:
On February 17, 2026, the City of Delray Beach (City) on behalf of the Southeast Florida Governmental Purchasing Cooperative Group (SFGPCG) advertised ITB No. 2026-018. On March 3, 2026, the City received two (2) responses from Austin Tupler Trucking, Inc., and Ranger Construction Industries. The Purchasing and Contract Division (PCAD) conducted due diligence by reviewing historical bid pricing and benchmarking it against current pricing offered by the same supplier within the industry. Both submittals were found to be fair and reasonable as well as most responsive and responsible. The initial term of the contract is for three (3) years, with two (2) additional one year renewals valid through May 4, 2031.
The Utilities Department and the Public Works Department purchase road construction materials for repairs necessary to water, sewer, and stormwater (utilities), providing trench/road restorations and temporary pavement services after utilities have been repaired or installed.
Should the City exercise the renewal options in the contract, the cumulative value through the term is provided below.
|
Contract - ITB2026-018 |
|
|
|
Initial Term - Year 3 |
May 5, 2026 - May 4, 2029 |
$ 255,000 |
|
Year 4 |
May 5, 2029 - May 4, 2030 |
$ 85,000 |
|
Year 5 |
May 5, 2030, - May 4, 2031 |
$ 85,000 |
|
Total |
|
$ 425,000 |
This motion is in accordance with the Code of ordinances, Chapter 36, Commission Approval required and Purchasing Polices.
Attachments
1. Res. No. 75-26
2. Legal Review Checklist
3. ITB2026-018 Agreements
4. Solicitation No. ITB2026-018
5. Submittals
City Attorney Review:
Approved to form and legal sufficiency.
Funding Source/Financial Impact:
441-36-270-536.53-15 - Utilities Wastewater Collections - Road Materials & Supplies Repairs
441-36-283-536.53-15 - Utilities Water Distribution - Road Materials & Supplies Repairs
001-41-310-541.53-15 - Public Works Streets - Road Materials & Supplies Repairs
448-38-380-538.53-11 - Public Works Stormwater - Road Materials & Supplies Repairs/Drainage
Timing of Request:
N/A