TO: Mayor and Commissioners
FROM: Theresa Webb, Purchasing Department
THROUGH: Donald B. Cooper, City Manager
DATE: June 21, 2016
Title
APPROVE A CHANGE ORDER TO EMERGENCY VEHICLES, INC. IN THE AMOUNT OF $2,285
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Recommended Action:
Recommendation
Motion to Approve a change order in the amount of $2,285 for the purpose of additional accessories for the Police Mobile Command Unit.
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Background:
On April 19, 2016, Commission approved the purchase of a Mobile Command Center vehicle for the Police Department utilizing the General Services Administration (GSA) contract in the amount of $581,334. Slight modifications to the audio/video equipment, electrical, warning lights, storage and other accessories were later determined necessary to ensure the Command Center was fully functional to meet the emergency needs it is intended for. Negotiations with the supplier for the modifications resulted in an increase in costs.
Recommendation to approve the change order is in accordance with the Code of Ordinances, Chapter 36, Section 36.06(A), “City Commission Approved Contracts.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
501-3312-591.64-25 Police Machinery and Equipment
Timing of Request:
The current equipment is not working properly resulting in significant operational issues.