TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: May 3, 2016
Title
PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000 WITH SHI
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Recommended Action:
Recommendation
Motion to approve multiple acquisitions of IT related equipment, from SHI, for an additional $100,000.00, and a total amount not to exceed $1,265,400.80 for fiscal year 2016.
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Background:
SHI frequently bids the lowest on various IT related equipment. Therefore, the Information Technology Department is requesting approval to use SHI for multiple purchases approximating $100,000 during the 2016 fiscal year. Thus far in fiscal year 2016, City Commission has awarded SHI two awards; Bid 2016-048 in the amount of $1,134,240.00, and Microsoft 365 Subscriptions in the amount of $31,160.80. If approved, the new fiscal year 2016 spending allotment with SHI will be $1,265,400.80.
This award is in accordance with the Code of Ordinances, Chapter 36, Section 36.03(B) “Multiple Acquisitions from Vendor Exceeding $25,000 in Any Fiscal Year.”
Fiscal year 2015 spending with SHI was $192,073.17. Current fiscal year 2016 spending with SHI is $1,160,157.39.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is provided in various operating accounts in the approved FY 2016 budget.