TO: Mayor and Commissioners
FROM: Samuel Metott, Director, Parks and Recreation
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 15, 2025
Title
APPROVAL OF RESOLUTION NO. 185-25 TO AWARD A MASTER CONTRACTOR/SERVICES AGREEMENT WITH REP SERVICES, INC. FOR PARK EQUIPMENT AND PARTS UTILIZING CLAY COUNTY ITB 23/24-074 IN THE AMOUNT OF $134,865.69
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 185-25 to award a Master Contractor/Services Agreement with Rep Services, Inc. for Various Equipment and Amenities utilizing Clay County ITB 23/24-074 in the amount of $134,865.69.
Body
Background:
On July 24, 2024, the Clay County Board of County Commissioners approved ITB 23/24-074 Various Equipment and Amenities for the purchase of various equipment and amenities for parks and playgrounds and to establish firm, fixed percentage off manufacturer’s and/or bidder’s current catalog/supply/product information price list, after applying the above requested discount for purchase, for the installation of various equipment and amenities for parks and playgrounds as needed.
The pavilion at Mike Machek Boy Scout Park has exceeded its useful life and requires replacement. The City would like to utilize the contract to replace the pavilion at the same terms and conditions, and pricing. Utilizing the contracted pricing for this equipment will streamline the purchasing process in addition to cost savings realized by leveraging the discounted pricing offered in the agreement.
Attachments:
1. Resolution 185-25
2. Legal Review Checklist
3. Master Services Agreement
4. Clay County Solicitation
5. Clay Count Agreement
6. REP Services Discount Sheet
7. Exhibit A Quote
8. Exhibit B Insurance Requirement
City Attorney Review:
Approved as to form and legal sufficiency
Funding Source/Financial Impact:
117-72-772-572.46-40; Recreation Impact; Repair and Maintenance
Timing of Request:
Timely approval is requested.