TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: May 19, 2026
Title
APPROVAL OF ADDITIONAL SPENDING ON AGREEMENT P2023-026 WITH TRANE U.S. INC. FOR HVAC PRODUCTS, INSTALLATION, LABOR-BASED SOLUTIONS, AND RELATED PRODUCTS AND SERVICES IN THE AMOUNT OF $1,462,825.00 FOR A REVISED CONTRACT TOTAL OF $4,005,818.20
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Recommended Action:.
Recommendation
Motion to approve additional spending on Agreement P2023-026 with Trane U.S. INC. for HVAC Products, Installation, Labor-based Solutions, and Related Products and Services in the amount of $1,462,825.00 for a revised contract total of $4,005,818.20.
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Background:
On April 4, 2023, Commission approved the use of the Racine County, Wisconsin contract through U.S. Communities Government Purchasing Alliance. The awarded term was a five-year contract to Trane U.S. Inc. (Trane), for HVAC products, installation, labor-based solutions, and related products and services effective September 1, 2022, through August 31, 2027, with one (1) five-year option for renewal pursuant to Contract No. 3341. The City of Delray Beach is currently registered as a Participating Public Agency with OMNIA Partners.
On February 6, 2024, the City approved an additional spending of $94,660.00. These funds were used for temporary AC in Development Services while the 30-ton unit was repaired ($38,519.00) and for replacement of the HVAC control system and sensors at the Swinton Operations Complex ($56,141.00.)
Staff has been diligently working on the Delray Beach Municipal Golf Course Renovation project (Public Works Project No. 19-032) to ensure completion by fall. As part of the renovation of the clubhouse, the existing HVAC system is being replaced. The cost for this task is $1,462,825.00 therefore staff is requesting additional spending on this agreement in the amount specified to continue meeting project deadlines.
The revised contract value is as follows:
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