TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Director
THROUGH: Donald B. Cooper, City Manager
DATE: September 20, 2016
Title
PURCHASE AWARD TO HUB CITY FORD-MERCURY, INC. TO REPLACE A 2004 FORD VAN WITH A 2017 FORD TRANSIT 350 PASSENGER VAN
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Recommended Action:
Recommendation
Motion to approve a purchase award to Hub City Ford-Mercury, Inc. for a 2017 Ford Transit 350 Passenger Van utilizing Florida Sheriffs Association Contract No. 15-23-0904 in an amount not-to-exceed $43,000.
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Background:
The 2004 Ford Van (Vehicle No. 200401) currently used by the Fire Department to transport staff to training locations and other business functions is approaching 100% life-to-date repair costs. The City's Fleet Management Division evaluated the vehicle and determined that replacement is justified. The normal life cylce for a vehicle of this type is usually ten years. The Ford Transit 350 fifteen-passenger van meets Fleet Management's performance criteria and the level of service requested by the Fire Department. Other passenger van makes and models were evaluated and considered however the Ford Transit 350 best meets the overall requirements.
The purchase amount of this vehicle is $41,742.00 utilizing the Florida Sheriffs Association Contract No. 15-23-0904. A contingency fund of $1,248.00 is requested to allow for minor modifications to the vehicle purchase.
This purchase is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(C)(7), "Utilization of Other Governmental Entities’ Contracts".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from 501-3312-591.64-20 Machinery/Equipment / Automotive
Timing of Request:
The Florida Sheriffs Association Contract will expire on September 30, 2016. Their new contracted price for this vehicle, which will likely take effect October 1, 2016, is s...
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