TO: Mayor and Commissioners
FROM: Jeffrey L. Oris, CEcD, Assistant City Manager
THROUGH: Terrence R. Moore, ICMA-CM
DATE: August 18, 2026
Title
DISCUSSION REGARDING POTENTIAL AMNESTY PROGRAM FOR OUTSTANDING SPECIAL EVENT COSTS OWED TO THE CITY FOR EVENTS HELD PRIOR TO SEPTEMBER 30, 2024
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Recommended Action:
Recommendation
The City Commission is asked to receive a presentation regarding a potential amnesty program for outstanding special event costs owed to the City for events held prior to September 30, 2024 and provide direction on whether to proceed with a formal program for the Commission's adoption.
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Background:
After recent questions about overdue invoices for City services provided to special events, staff investigated and reviewed all outstanding such invoices. What was found was 44 distinct unpaid invoices due from 23 different Special Event Producers for city services provided to these events that are more than 12 months old (It was determined that anything from within the last 12 months was still active and was expected to be paid) The circumstances of many of the outstanding invoice has long been lost to time, while others are known and/or are a little more current. Several of the Producers whose costs had been waived in the past indicated they were unaware they would have to pay for city services a the time of the event in question, some are to businesses or organizations that are no longer operating and thus the City does not expect it will receive payment, and others have reasons that are lost. All of the outstanding invoices and related Producers with event dates are shown in the Table attached to this agenda item.
It should be noted that the City has not experienced significant issues with payment of invoices for such fees since the September 30, 2004 date that is noted. Some of the issues seem to have arisen from the change in the Special Event Policy in September of 2025. As previously mentioned, some of the Producers ...
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