TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E., Utilities Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 3, 2024
Title
RATIFICATION AND APPROVAL OF ADDITIONAL SPENDING WITH WATERBLASTING, LLC., FOR AN INCREASE OF $10,925, FOR A NEW PURCHASE ORDER TOTAL OF $69,925.
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Recommended Action:
Recommendation
Ratification and approval of additional spending with Waterblasting, LLC., for an increase of $10,925, for a new purchase order total of $69,925.
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Background:
In January 2024, the Utilities Water Treatment Plant (WTP) received three written quotes from vendors for cleaning of clarifiers 1 and 2 following the City of Delray Beach (City) Purchasing Policy Manual (PPM). This cleaning was necessary prior to work needed to rebuild the cage to clarifier 1, and repairing the motor drive to clarifier 2. Waterblasting, LLC was the lowest written quoted received totaling $59,000 (projected sixty (60) hours for each clarifier plus mobilization). However, due to extenuating circumstances of excessive buildup of calcification of lime on both units, the number of man-hours to complete the project exceeding internal staff's estimate. Clarifier no. 1 required ninety (90) hours of cleaning, clarifier no. 2 required seventy-one (71) hours of cleaning, totaling $69,925, exceeding the $65,000 PPM threshold of $65,000.
Repairs to both units are key components for the water treatment process to provide drinking water to meet both State and Federal regulatory requirements.
This motion is in accordance with Code of Ordinance, Chapter 36, Commission Approval required and Purchasing Policy.
City Attorney Review:
N/A
Funding Source/Financial Impact:
Utilities - Water Treatment and Storage - 441-36-259-536.34-90
Timing of Request:
Sensitive to payment process for FY24-25