TO: Mayor and Commissioners
FROM: Jeffrey L. Oris, CEcD, Assistant City Manager
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 10, 2024
Title
DISCUSSION ON SPECIAL EVENT POLICY REGARDING CITY SPONSORSHIPS OF SPECIAL EVENTS AND IMPACT EVENTS
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Recommended Action:
Recommendation
Discuss whether to continue the program of City sponsorship of privately produced special events as well as the potential alterations to the process of approval for Impact Events.
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Background:
In September of 2023 the City Manager signed an administrative policy related to special events. This policy was executed after several workshops with the City Commission to discuss the operation of special events, their operation and effects on the Delray Beach community. Over time, there have been several questions/concerns that have been brought up by the City Commission, staff, and/or the public, related to the two following issues:
1) The efficacy of City sponsorship of private special events; and
2) The need for Impact Events to be approved by the City Commission.
This workshop item is to discuss both of these issues.
Item 1 - Efficacy of City sponsorship of privately produced special events
One of the items contained within the Special Event Policy was item 12. D. Request for City Sponsorship of Events. This section reads:
12. D. Requests for City Sponsorship of Events -
The City Commission may consider requests for sponsorship in the form of fee reductions or discounts to services provided by the City. Request for sponsorship must provide information on how the event serves a public
purpose that is in alignment with the City's purpose and intentions as stated herein. In determining whether to grant a sponsorship the City Commission may consider how the event:
1. Promotes community welfare;
2. Improves quality of life for citizens and visitors;
3. Builds a sense of community;
4. Provides enriched cultural opportunities.
Requests for City sponsorship...
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