TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: June 17, 2025
Title
APPROVAL OF RESOLUTION NO. 115-25 TO AWARD AN AGREEMENT WITH SFM JANITORIAL SERVICES, LLC. FOR CITY-WIDE JANITORIAL SERVICES PURSUANT TO REQUEST FOR PROPOSAL (RFP) NO. 2025-008 IN THE AMOUNT OF $3,384,406.50
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Recommended Action:
Recommendation
Motion to approve Resolution No. 115-25 to award an Agreement with SFM Janitorial Services, LLC. for City-wide Janitorial Services pursuant to RFP No. 2025-008 in the annual amount of $676,881.32 for an agreement total of $3,384,406.60.00.
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Background:
On January 7, 2025, the City of Delray Beach (City) issued RFP No. 2025-008 to retain a contractor to perform citywide janitorial services. This is a performance-based contract. The contractor is required to provide all labor, supplies, machines, equipment, tools, materials, and supervision necessary to perform janitorial services in City facilities, ensuring a first-class, professionally maintained appearance. All work performed under this contract will be inspected on a monthly basis. The frequency may be adjusted as determined by the success the contractor achieves in meeting the required quality standards for the contract tasks.
On February 5, 2025, the City received twenty-six (26) submittals in response to RFP No. 2025-008. Five (5) submittals were deemed non-responsive/responsible to the requirements of RFP No. 2025-008. On May 2, 2025, the Selection Committee completed its review of the submittals and elected for presentations from the top three (3) contractors. On May 19, 2025, presentations were held, resulting in the following final ranking:
Firm Score Rank
SFM Janitorial Services LLC 487|99|
American Janitorial Inc 449|99|
Kleen Tech Services LLC 449|99|
Staff has reviewed the proposal of $676,881.32 and finds it to be fair and reasonable.
Should the City exercise the renewal options provided in t...
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