TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: June 21, 2016
Title
CONTRACT WITH MUNICIPAL CODE CORPORATION FOR THE PRINTING AND MAILING OF UTILITY BILLS UTILIZING THE CITY OF SARASOTA CONTRACT
Body
Recommended Action:
Recommendation
Motion to approve a contract with Municipal Code Corporation utilizing the City of Sarasota Contract No. 12-02 LKD in a not-to-exceed amount of $140,000.
Body
Background:
On August 20, 2013, the City Commission awarded a contract to Municipal Code Corporation (Municode) utilizing a City of Sarasota contract (12-02 LKD) with Municode for printing and mailing of utility invoices. The current City contract with Municode will expire on September 11, 2016. Municode has performed satisfactorily during the contract period. The Utility Department is requesting continued services from Municode for printing and mailing of utility bills by entering into a new agreement utilizing the City of Sarasota Contract No. (12-02 LKD) which expires on August 3, 2017.
Staff recommends approval of a new contract with Municode for the period of September 11, 2016 through August 3, 2017.
This request is in compliance with the Code of Ordinances, Chapter 36, Section 36.02 (C)(7), Utilization of Other Governmental Entities' Contracts.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommeds approval.
Funding Source:
Funding will be from Water Utilities Fund account 441-5112-536-3490 and Utilities Customer Service Account 441-5112-536-4210.
Timing of Request:
Current agreement expires 09/11/2016.