TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: August 16, 2016
Title
APPROVAL OF RANKING AND AUTHORIZATION TO ENTER INTO NEGOTIATIONS FOR A TIME AND ATTENDANCE SOLUTION
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Recommended Action:
Recommendation
Motion to Approve ranking for Time and Attendance Solution and authorize staff to enter into negotiations for a contract which will be brought before the Commission for final approval.
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Background:
On May 23, 2016, a Request for Proposals No. 2016-093L was advertised for a comprehensive Time and Attendance Solution that includes hardware, software, implementation and and on-going support and maintenance. The Time and Attendance Solution will replace the City's current system for time accounting, reporting, payroll and controlling functions. Four proposals were received and evaluated based upon the criteria in the RFP. Presentations were conducted with the three firms ranked highest after the initial Selection Committee technical evaluations. The Selection Committee final ranking for RFP No. 2016-093L, Time and Attendance Solution, is as follows:
Rank Firm Score
1 NOVATIME TECHNOLOGY INC. 579
2 INTELLITIME SYSTEMS CORPORATIONS 538
3 KRONOS, LLC 505
Recommendation to approve the ranking and authorization to enter into negotiations with the highest ranked firm.
This request is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(A)(2), “Request for Proposals, Requests for Qualifications, Requests for Letters of Interest".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
334-6111-519-64.90 (Machinery & Equipment/Other Mach/Equipment)