TO: Mayor and Commissioners
FROM: Francine Ramaglia, Assistant City Manager
THROUGH: Donald B. Cooper, City Manager
DATE: September 8, 2016
Title
RESOLUTION NO. 42-16 ADOPTING THE SPECIAL EVENTS POLICY AND SPECIAL EVENTS GUIDEBOOK
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Recommended Action:
Recommendation
Motion to Approve Resolution No. 42-16 adopting the Special Events Policy and the Special Events Guidebook.
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Background:
The Special Events Task Force requests the City Commission adopt the Special Events Policy and the Special Events Guidebook as presented to the City Commission for discussion on August 23, 2016.
Special Events Policy Highlights
1. Sets forth the purpose of the policy.
2. Defines authority for the policy.
3. Provides definitions of special events, Special Events Office (SEO) and the Special Events Technical Advisory and Assistance Committee (SETAC).
4. Provides for classification for types of event permits, including annual permits.
5. Provides event permit application timelines.
6. Provides certain exemptions from the policy.
7. Provides anti-discrimination clause.
8. Provides for General Policies including the following:
a) Requires an event permit for all events.
b) Provides for SEO to approve all event permits except for new major public events in the Downtown core which shall be approved by the City Commission.
c) Restricts major events to one per month within the downtown core during the months of October - May (season).
d) Restricts the number of events occurring in the Downtown Core during the period of October - May (season) by prohibiting simultaneous events
e) Restricts the number of athletic events, using city roads, to two per month and allows no more than 12 closures of A1A per year.
f) Provides for preference for Hometown events.
g) Provides that events on OSS must be approved per OSS management and per OSS management and lease agreements.
h) Set conditions for road closures and limits the use of Swinto...
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