TO: Mayor and Commissioners
FROM: Samuel Metott, Director, Parks and Recreation
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 5, 2023
Title
APPROVAL OF RESOLUTION NO. 160-23 TO AWARD AN AGREEMENT WITH UNIVERSAL BEACH SERVICE CORP., FOR BEACH CLEANING, MAINTENANCE, AND BEAUTIFICATION SERVICES - $408,600 FOR THE INITIAL THREE-YEAR TERM
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Recommended Action:
Recommendation
Motion to approve Resolution No. 160-23 to award an Agreement with Universal Beach Service Corp. for Beach Cleaning, Maintenance, and Beautification Services for the Municipal Beach and Atlantic Dunes Park in the estimated projected amount of $408,600 ($136,200 per year) through September 4, 2026 and authorizing the City Manager to approve renewal options, in the amount below, contingent upon appropriation of funds.
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Background:
On April 10, 2023, a Request for Proposal (RFP) No. 2023-030 was advertised for Beach Cleaning, Maintenance and Beautification Services. On May 3, 2023, the City received three (3) submittals in response to the RFP, including proposals from Contractors Enterprises, Inc., Beach Raker, LLC. and Universal Beach Services Corp. One firm, Contractors Enterprises, Inc., was deemed non responsive to the submittal requirements, due to the vendor unresponsiveness to numerous email requests to cure required proposal deficiencies. On June 9, 2023, the Evaluation Committee completed its initial review and ranked Universal Beach Services, Corp., the incumbent firm as the top proposer.
The final ranking of firms is as follows:
Proposals Ranking Ranking Totals
Universal Beach Services Corp|99|257.0
W.D. Thompson d/b/a Raker|99|230.0
On June 30, 2023, the first negotiation session was conducted and on July 28, 2023 the second negotiation meeting was held to finalize the terms of the Agreement.
The primary user of these service are the Parks and Recreation Department. Under this Agreement,...
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