TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: September 20, 2016
Title
PURCHASE AWARD TO BRASCO INTERNATIONAL FOR REPLACEMENT PARTS FOR THE BUS SHELTER LOCATED AT 800 WEST ATLANTIC AVENUE AND 2300 WEST ATLANTIC AVENUE IN THE AMOUNT OF $21,200.
Recommended Action:
Recommendation
Motion to approve an award to Brasco International for the purchase of parts to repair damaged bus shelters located at 800 West Atlantic Avenue and 2300 West Atlantic Avenue for a not-to-exceed cost of $21,200.
Body
Brasco bus shelters are used throughout the City of Delray Beach and are the approved City Standard. A quote was received from Brasco International, the manufacturer of the bus shelter and the sole provider of repair parts for Brasco bus shelters to make repairs to damaged bus shelters.
Police reports have been filed and Risk Management is working with the City insurance providers to recover the cost for damages incurred. However this subrogation recovery could possibly take months for a final determination. Leadtime from Brasco is esitmated between 8 -10 weeks. Therefore approval to move forward with the repairs in an expedient manner is requested. To date the City has spent $4,900 with Brasco International.
This motion is in accordance with City Code of Ordinances Section 36.02 (C)(6)(b), "City Standard".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from Account No. 001-3431- 519. 46-10 ($500 deductible per each case) Only $1,000 total will be charged to this account for both repairs.
Timing of Request:
Timely repair of the bus shelters is necessary to meet the City's level of service.