TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: September 20, 2016
Title
PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000 WITH CEMEX CONSTRUCTION MATERIALS FLORIDA, LLC
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Recommended Action:
Recommendation
Motion to approve multiple acquisitions of construction materials such as concrete and aggregates, from Cemex Construction Materials Florida, LLC, in a total not-to-exceed amount of $50,000 for Fiscal Year 2016.
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Background:
The City utilizes Cemex Construction Materials Florida, LLC for the purchase of various construction materials such as concrete and aggregates. These materials are essential to the day-to-day operations of the City, particularly for public works and utilities maintenance and repair. Cemex Construction Materials Florida frequently provides the lowest quotes for these types of construction materials. Therefore, City staff is requesting approval to use Cemex Construction Materials Florida for multiple acquisitions during Fiscal Year 2016 in a not-to-exceed amount of $50,000. To date in Fiscal Year 2016, Cemex Construction Materials Florida has been awarded orders totalling $30,875.86.
This motion is in accordance with City Code of Ordinances Section 36.03(B) Multiple acquisitions from vendor exceeding $25,000 in any Fiscal Year.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from various operating accounts within the Fiscal Year 2016 budget.