TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: November 2, 2026
Title
APPROVAL FOR ADDITIONAL SPENDING ON P2019-036 WITH CINTAS CORPORATION NO. 2 FOR CITYWIDE FACILITIES MANAGEMENT PRODUCTS, RELATED SERVICES AND SOLUTIONS IN THE AMOUNT OF $350,000.00 FOR A REVISED AGREEMENT TOTAL OF $2,168,000.00
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Recommended Action:
Recommendation
Motion to approve Additional Spending on P2019-036 with Cintas Corporation No. 2 for Citywide Facilities Management Products, Related Services and Solutions in the amount of $350,000.00 for a revised agreement total of $2,168,000.00
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Background:
On March 12, 2019, City Commission approved Resolution No. 112-18 with Cintas Corporation utilizing U.S. Communities Government Purchasing Alliance Solicitation No. R-BB-19002 (now OMNIA Partners) with Prince William County Public Schools for an initial five-year term with the option to renew for two (2) additional two-year periods. The initial term value was $250,000, with each renewal term valued at $250,000.00 for an agreement total of $750,000.00.
On November 17, 2020, an additional spending increase of $1,018,000.00 for fire alarm services conversions ($750,000.00), replacement of two (2) fire suppression systems in the Police Department ($200,000.00), and for retroactive unanticipated expenses ($68,000.00) was approved by the City Commission.
On August 12, 2025, an additional spending increase of $50,000 for the remainder of the term (through October 31, 2025) was approved. This request was needed due to recent repairs and replacements of fire systems due to age. The Public Works Department, Parks & Recreation Department, and the Utilities Department all utilize this agreement.
In the past fiscal year, an increase in costs related to fire prevention services has occurred. Monitoring panels at Fire Station No. 112, Old School Square Amphitheater, and the Cornell Museum required rep...
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