TO: Mayor and Commissioners
FROM: Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: April 19, 2016
Title
CONTRACT AWARD TO ACCOUNTS RECEIVABLES, INC. DBA ARI FOR COLLECTION OF THE CITY’S CONSUMER DEBT (2016-040)
Body
Recommended Action:
Recommendation
Motion to Approve the Selection Committee’s ranking and award a contract for RFP NO. 2016-040 to Accounts Receivables, Inc. d/b/a ARI, for collection of the City’s past due consumer debt, for a two year term with two additional one year renewal options.
Body
Background:
On January 26, 2016, RFP 2016-040 was issued to obtain proposals from firms for collection of the City’s consumer debt. The bid opening, held on February 26, 2016 at 2:00PM, revealed that four out of 44 vendors who viewed the RFP submitted a proposal. Vendors were asked to state collection service fees as a percentage of the monies collected from the accounts turned over by the City to the Proposer for each account type.
A selection committee was appointed by the City Manager, and consisted of three members. Those members were:
· Desiree Lancaster, Fire Department
· Tanya Sallette, Police Department
· Jeff Snyder, Finance Department
After the selection committee conducted an in-depth review of each proposal and checked each proposer’s references, they ranked the proposers according to the RFP’s evaluation criteria. The ranking is as follows:
1. Accounts Receivables, Inc. DBA ARI - 281 points
2. I.C. System, Inc. -- 278 points
3. Penn Credit Corporation - 273 points
4. National Enterprise Systems, Inc. - 266 points
The cost of this proposed contract will be determined by the success of the collection agency. The pricing is established as a percentage of debt collected: (1) 25 percent for parking tickets; (2) 20 percent for all other receiveables. Before delinquent receiveables are sent to the agency for collection, the Finance Department adds a collection fee. The net amount re...
Click here for full text