TO: Mayor and Commissioners
FROM: Theresa Webb, Purchasing Department
THROUGH: Donald B. Cooper, City Manager
DATE: September 8, 2016
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AWARD OF A PURCHASE ORDER TO WILLO PRODUCTS COMPANY, INC. FOR UPGRADE OF MAXIMUM SECURITY DOORS
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Recommended Action:
Recommendation
Motion to Award a purchase order to Willo Products Company, Inc. for upgrade of maximum security doors in a total amount not to exceed $44,000.00.
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Background:
On July 22, 2016, Purchasing issued an Invitation to Bid No. 2016-131 for the upgrade of maximum security doors at the Police Department. Out of the 34 suppliers that viewed this bid, Purchasing received one statement of no bid, and one bid. Strike Industries, Inc. submitted the only statement of no bid with a note that their firm did not meet the minimum qualifications set forth in the bid. The only bid was received from Willo Products Company in an amount of $41,366.00. A contingency fund of $2,634.00 is requested for minor modifications to this project. There are two doors at the Police Department which require upgrades to properly function. Those doors are used by Police personnel to isolate detainees from the outside before they are brought into a holding cell. Currently, the doors encounter many closing and locking issues that jeopardize the safety of Police personnel and detainees.
To date, the City has not awarded any purchases to Willo Products Company, Inc.
This motion to award is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(A)(1), "Competitive Bids".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from 001-3431-519-46.10 Repair & Maintenance Services/Building Maintenance.