TO: Mayor and Commissioners
FROM: Missie Barletto, Director Public Works
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 8, 2026
Title
APPROVAL OF RESOLUTION NO. 137-26 TO AWARD AN AGREEMENT TO SHELLARD LIGHTING DESIGNS, LLC FOR ASSEMBLY/DISASSEMBLY OF THE CHRISTMAS TREE AND NORTH POLE VILLAGES PURSUANT TO INVITATION TO BID (ITB) 2026-034 FOR A FIVE (5) YEAR AMOUNT OF $840,000.00
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Recommended Action:
Recommendation
Motion to Approve Resolution No. 137-26 to award an agreement to Shellard Lighting Designs, LLC for Assembly/Disassembly of the Christmas Tree and North Pole Villages pursuant to ITB No. 2026-034 for a five (5) amount of $840,000.00; authorizing the City Manager to execute any amendments and/or renewals thereto and take any and all actions necessary to effectuate the intent of this resolution; providing an effective date; and for other purposes.
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Background:
In March 2017, the City of Delray Beach (City) approved the purchase of a new, aluminum 100’ Christmas Tree to comply with the State of Florida 2014 Building Code.
In September 2020, the current agreement for Assembly/Disassembly of the Christmas Tree and North Pole Villages was awarded to FLORIDA CDI, LLC (now Christmas Designers Florida), the sole bidder, pursuant to ITB 2020-033. The initial term was for five (5) years, valid through September 2025, with one (1) five-year renewal term.
In August 2025, in anticipation of the upcoming term expiration, the City initiated a renewal of the agreement. Both parties agreed to renewal the agreement through 2030.
In April 2026, the City was notified by the Christmas Designers Florida of their need to increase costs related to the services outlined in the ITB, largely related to minimum wage increases. The estimated increase was $105,050 or approximately 56%.
After discussions with the Purchasing Department, it was decided that a Request For Information (RFI) would be appropriate to determine if there are oth...
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