TO: Mayor and Commissioners
THROUGH: Terrence R. Moore, ICMA-CM
FROM: Missie Barletto, Public Works Director
DATE: February 6, 2024
Title
APPROVAL OF ADDITIONAL SPENDING ON AGREEMENT P2023-026 WITH TRANE U.S. INC. FOR HVAC PRODUCTS, INSTALLATION, LABOR-BASED SOLUTIONS, AND RELATED PRODUCTS AND SERVICES IN THE AMOUNT OF $94,660, FOR A REVISED CONTRACT TOTAL OF $2,542,993.20
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Recommended Action:.
Recommendation
Motion to approve additional spending on Agreement P2023-026 with Trane U.S. INC. for HVAC Products, Installation, Labor-based Solutions, and Related Products and Services in the amount of $94,660, for a revised contract total of $2,542,993.20.
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Background:
On April 4, 2023, Commission approved the use of the Racine County, Wisconsin contract through U.S. Communities Government Purchasing Alliance. The awarded term was a five-year contract to Trane U.S. Inc. (Trane), for HVAC products, installation, labor-based solutions, and related products and services effective September 1, 2022, through August 31, 2027, with one (1) five-year option for renewal pursuant to Contract No. 3341. The City of Delray Beach is currently registered as a Participating Public Agency with OMNIA Partners.
In September of 2023, the 30-ton AC unit in the Development Services Department began to malfunction, rendering it inoperable. Replacement parts were ordered, however lead times caused a delay in repairs. Staff then utilized funding available from P2023-026 to acquire temporary AC units until the 30-ton unit was repaired. The total cost for the use of temporary units was $38,519.
The Swinton Operations Complex (SOC) control system for the HVAC has become obsolete and requires replacement. Replacement includes upgrading the control system and associated sensors for the Variable Air Volume (VAV) boxes. The cost for replacement is $51,141 with a contingency allowance of $5,000, for an estimated total of $56,141.
Staff is requesting approval to replenish contr...
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