TO: Mayor and Commissioners
FROM: Duane D’Andrea, Human Resources Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: April 22, 2025
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APPROVAL OF RESOLUTION NO. 61-25 TO AWARD AN AGREEMENT WITH EMBARK SAFETY, LLC FOR WEB-BASED INDIVIDUAL DRIVER RECORD CHECK SERVICES UTILIZING THE ORANGE COUNTY, FLORIDA AGREEMENT ENTERED INTO PURSUANT TO INVITATION TO BID Y24-105 IN THE AMOUNT OF $19,834.30 ANNUALLY.
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Recommended Action:
Recommendation
Motion to approve Resolution No. 61-25 to award an agreement Embark Safety LLC for web-based individual driver record check services utilizing the Orange County Florida agreement ITB Y24-105 in the estimated amount of $19,834.30
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Background:
The Human Resources Department and all City Departments that have employees who drive City vehicles or receive a car allowance have a need for a service that provides real- time updates on drivers licenses. This service will ensure that each Department Director will be notified of any license suspensions, revocations and moving violations.
On January 1, 2024. Orange County, Florida awarded a contract with Embark Safety LLC for continuous motor vehicle registration monitoring and driver license monitoring. The agreement term is 5 years upon execution until Dec. 31, 2026, with two 1-year renewal options
The estimated agreement value is as follows:
Estimated Agreement Value
Initial Term Upon execution - December 31, 2026 $ 19,835
Renewal Year 1 January 1, 2027 - December 31, 2027 $ 19,835
Renewal Year 2 January 1, 2028 - December 31, 2028 $ 19,835
TOTAL $ 59,505
Either party, at its sole discretion, reserves the right to terminate the agreement with or
without cause immediately upon providing written notice. Upon receipt of such notice, the contractor shall not incur any additional costs under the agreement. The City shall be liable only for rea...
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