TO: Mayor and Commissioners
FROM: Suzanne Fisher, Director of Parks and Recreation
Theresa Webb, Chief Purchasing Officer
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: March 1, 2017
Title
REJECT ALL PROPOSALS FOR BEACH CLEANING, MAINTENANCE AND BEAUTIFICATION (RFP 2017-014)
Body
Recommended Action:
Recommendation
Motion to Reject all proposals received in response to RFP 2017-014 for the Beach Cleaning, Maintenance and Beautification.
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Background:
On December 2, 2017 a Request for Proposals 2017-014 was advertised for Beach Cleaning, Maintenance, and Beautification (beach raking). Two proposal were received in response to the solicitation. The fees submitted by both respondents are significantly higher than the budgeted amount for these services with the lowest submitted fee equaling about $30,000 above the current budget. Parks and Recreation does not have the budgetary discretion to absorb this increase and is requesting rejection of all proposals.
This recommendation complies with the City Code of Ordinances, Chapter 36, Section 36.02(A)(4), "Methods of Acquisition, Competitive Bids, City's Reservation of Rights".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
N/A
Timing of Request:
This is time sensitive, as the contract with the vendor will expire on March 3, 2017. An additional contract extension may be needed during this rebidding process.