TO: Mayor and Commissioners
FROM: Gwen Spencer, Chief Innovation and Technology Officer
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: March 1, 2017
Title
REJECT ALL RESPONSES FOR TIME AND ATTENDANCE SOLUTION
Body
Recommended Action:
Recommendation
Motion to reject all responses received for a Time and Attendance Solution.
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Background:
On May 23, 2016, a Request for Proposals No. 2016-093L was advertised. Four proposals were received in response to the solicitation and evaluated. The two top ranked firms stated in their proposals and reiterated during clarifications and demonstrations that the solution they submitted met the City's requirements. On September 16, 2016 Commission authorized staff to enter into negotiations with the top ranked firm. During negotiations, the firm provided feedback that it did not currently have a time and attendance solution that met the City's complex requirements for scheduling and managing attendance for Fire and Police. Subsequently on November 15, 2016 Commission authorized staff to enter into negotiations with the second ranked firm. During negotiations with the second ranked firm staff determined that it would be in the best interest of the City to reject all responses so that requirements for a time and attendance solution can be re-evaluated and options explored to determine the best path forward for the City's time and attendance solution.
This motion is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(A)(4), Methods of Acquisition, Competitive Bids, City's Reservation of Rights.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
N/A
Timing of Request:
All responses for this solicitation must be rejected before the City could resolicit for a new Time and Attendance Solution.