TO: Mayor and Commissioners
FROM: Steven Chapman, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: March 15, 2016
Title
APPROVAL OF FISCAL YEARS 2016 AND 2017 SPENDING GREATER THAN $25,000 WITH CANON SOLUTIONS AMERICA INC FOR REPLACEMENT, MAINTENANCE, AND REPAIRS OF MULTIFUNCTION DEVICES
Body
Recommended Action:
Recommendation
Motion to approve multiple payments to Canon Solutions America, Inc. for replacement, maintenance, and repairs of multifunction devices in an amount not to exceed $90,000.00 per fiscal year and to approve Canon multifunction devices as the City Standard.
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Background:
The City of Delray Beach IT Department is looking to consolidate its consumable printing expenses by implementing a centralized, print management solution.
On November 6, 2015, Bid 2016-026 was issued for the replacement, maintenance, and repairs of multifunction devices. The bid was viewed by 92 vendors through BidSync, and the City received six submittals. After review of submittals, the City found that leveraging the existing State of Florida Department of Management Services Term Contract Number 600-000-11-1 would be more cost effective for the City. The of State of Florida contract pricing is in compliance with City code section 36.02(C)(7). In view of the better pricing through the State of Florida contract Bid 2016-26 was cancelled.
An evaluation committee was established to review the print management solution offerings from the State of Florida contract. The list of participants from this committee are listed below:
Alex Gamma IT
Don Marese IT
Jennifer Reynolds IT
Ebony Oliver HR
Duane D’ Andrea HR
Kendra Graham Environmental Services
Ilonka Weinstein Parks and Recreation
Kristina Maricic Police Department
Donna Quinlan Community Improvement
Tim Stillings Planning and Zoning
Diane Miller Planning and Zoning
Jaqueline Smith Utility
Lauren Czencz Finance
It was determined that ...
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