TO: Mayor and Commissioners
FROM: Henry Dachowitz, Chief Financial Officer
THROUGH: Terrence R. Moore, ICMA-CM
DATE: January 20, 2026
Title
APPROVAL OF CHANGES TO THE PURCHASING POLICIES AND PROCEDURES MANUAL (PPPM)
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Recommended Action:
Recommendation
Motion to...approve changes to the Purchasing Policy and Procedure Manual (PPPM)
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Background:
As the City of Delray Beach (City) continues to strive for organizational excellence, internal procedures and policy must align and adjust to ensure quality. As such, changes to the Purchasing Policies and Procedure Manual (PPM) are recommended on a regular basis to improve efficiencies and provide clarity citywide. Some of the notable changes are summarized below. These updates are the result of reviewing City operations and receiving input from internal purchasing staff and end-user department staff.
The eProcurement platform address has been updated;
Cone of Silence language has been revised;
Purchases of goods and services requiring only one (1) quote: Increased threshold from $5,000 to up to $15,000
Purchases of goods and services requiring three (3) quotes: Increase threshold from $5,000 not exceed $65,000 to $15,000 not to exceed $100,000
The Bid Waiver definition clarified;
Negotiation procedures have been updated, with the Chief Procurement Officer (CPO) assigned;
Sole Source marketing research language added.
Section 4. Exceptions B. Certain purchases made by the City are specifically exempt from the competitive processes outlined in this Manual.
ix. Special Events as defined in Section 101.32 of the Delray Beach Ordinances and the City’s Special Events Policy; added language: including contractually obligated purchases for Special Events
x. Consultant/Professional Services up to $100,000 with approval of City Manager
b. added language: planners
xii. added language: Certification testing, servicing, and calibration of Fire Rescue Department and Police...
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