TO: Mayor and Commissioners
FROM: Marjorie G Craig, PE, Utilities Director
THROUGH: Mark R. Lauzier, City Manager
DATE: November 6, 2018
Title
APPROVAL OF RESOLUTION NO. 123-18 TO AWARD A THREE-YEAR AGREEMENT, WITH OPTION FOR TWO YEAR RENEWAL, WITH LINE-TEC, INC. FOR WATER SERVICE CONNECTIONS, RESTORATION, AND MISCELLANEOUS SERVICES IN A NOT-TO-EXCEED AGREEMENT VALUE OF $3,600,000
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Recommended Action:
Recommendation
Motion to approve Resolution No. 123-18 to award a three-year agreement (Agreement), with option for two-year renewal, with Line-Tec, Inc. for miscellaneous services including water service connections, restoration, emergency repairs, and fire protection system enhancements in a not-to-exceed agreement value of $3,600,000.
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Background:
On August 28, 2018, the City of Delray Beach (“City”) advertised an Invitation to Bid (“ITB”) No. 2018-050 for water service connections, restoration, emergency repairs, fire system enhancements, and almost 150 miscellaneous as needed services. The bid was viewed by 42 suppliers on BidSync, seven of which downloaded the bid package. Two bids were received. However, only Line-Tec, Inc. (“Line-Tec”) submitted a complete bid to perform all the services requested. To get a better understanding of why the five suppliers downloaded the package but did not bid, as well as information that might be useful in developing future ITBs and encouraging additional responsive bidders, City staff contacted them. Only one supplier responded, stating that they are based in Miami and therefore did not bid (proximity issue). Another supplier on the list, Bob’s Barricades, typically partners with other suppliers as a subcontractor and does not submit as a primary supplier.
The second supplier to submit a response was R&M Service Solutions, LLC (“R&M”). Out of nine categories of work, R&M submitted pricing for three categories. Below is a price comparison of categories between Line-Tec and R&M based on the estimate...
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