TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: December 17, 2024
Title
APPROVAL FOR AN ADDITIONAL SPENDING REQUEST TO SOLE SOURCE NO. SS2023-009 WITH LOU BACHRODT FREIGHTLINER FOR ORIGINAL EQUIPMENT MANUFACTURER (OEM) PARTS AND RELATED SERVICE FOR FREIGHTLINER VEHICLES BY $40,000 FOR A REVISED TOTAL OF $120,000
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Recommended Action:
Recommendation
Motion to approve an Additional Spending Request to Sole Source No. SS2023-009 with Lou Bachrodt, Freightliner., for OEM parts and related service for Freightliner vehicles by $40,000 for revised total of $120,000.
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Background:
On April 12, 2023, the Fleet Division (Fleet) of the Public Works Department obtained Sole Source (SS) Approval for Lou Bachrodt Freightliner for Original Equipment Manufacturer (OEM) parts and related service for Freightliner vehicles, valid through April 12, 2025. Freightliner vehicles consist of heavy-duty Fire vehicles within the City’s fleet. OEM parts and service are necessary to preserve the warranties of these vehicles.
On September 5, 2023, Fleet requested an increase of $20,000 to the sole source value due to aging equipment resulting in increased costs for parts and repairs. The revised total value was $80,000.
Fleet continues to face challenges with aging equipment and the increased cost of repairs. In order to ensure frontline and reserve heavy-duty Fire vehicles are operating efficiently, Fleet is requesting an increase of $40,000 to carry Sole Source No. SS2023-009 through the end of term on April 12, 2025.
Attachments:
1. Additional Spending Request #1
2. SS2023-009 Sole Source Approval
City Attorney Review:
N/A
Funding Source/Financial Impact:
Funding is available from Account No. 501-43-000-549.52-51 (Operating Supplies C.G. - Outside Service).
Timing of Request:
This issue is extremely time sensitive to facilitate timely repairs to ...
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