TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: August 16, 2016
Title
RATIFY AN EMERGENCY ACQUISITION AND APPROVE A PURCHASE AWARD TO MANSFIELD OIL COMPANY OF GAINESVILLE, INC. FOR BULK GASOLINE AND DIESEL FUEL
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Recommended Action:
Recommendation
Motion to Ratify an emergency acquisition from Mansfield Oil Company of Ganinesville, Inc. and approve a purchase award to Mansfield Oil Company of Gainesville, Inc. in an amount not to exceed $1,500,000 annually for bulk gasoline and diesel fuel utilizing Florida State Contract #405-000-10-1.
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Background:
On June 21, 2016, City Commission approved an award to MacMillan Oil Company, LLC and authorized the City to utilize Florida State Contract #405-000-10-1 to purchase bulk gasoline and diesel fuel. On June 29, 2016, the State of Florida Department of Management Services provided notice it had suspended MacMillan Oil Company, LLC from the State Bulk Fuel Contract #405-000-10-1. Through a separate motion in tonight's agenda a request is made to Commission to terminate the City's award to MacMillian Oil Company.
The City did not receive notice of the State's suspension of MacMillan Oil in time to present this award to Commission in July. As a result, the City Manager approved an emergency acquisition to Mansfield Oil Company on July 1, 2016 so that critical public safety and other necessary services could continue without interruption. Environmental Services is seeking ratification of this emergency acquisition and approval of a purchase award to Mansfield Oil Company of Gainesville, Inc. for bulk gasoline and diesel fuel utilizing the State of Florida Contract #405-000-100-1 in a not-to-exceed annual amount of $1,500,000.
This request is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(C)(5), "Emergency Acquisitions and Section 36.02(C)(7)(a), "Utilization of Oth...
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