TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: November 14, 2023
Title
APPROVAL OF A PRICE INCREASE TO RFQ 2017-048 WITH BAXTER AND WOODMAN, INC. FOR CONTINUING ENGINEERING, SURVEYING, AND LANDSCAPE ARCHITECTURAL CONSULTING SERVICES.
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Recommended Action:
Recommendation
Motion to approve a price increase to Baxter and Woodman, Inc. for continuing engineering, surveying, and landscape architectural consulting services.
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Background:
On August 31, 2017, the City Commission (City) approved a five-year agreement with Baxter & Woodman, Inc., dba Matthews Consulting, a Baxter & Woodman Company, for Continuing Engineering, Surveying, and Landscape Architectural Consulting Services pursuant to RFQ 2017-048.
On April 17, 2018, the City executed Amendment No. 1 to RFQ 2017-048 to add a lump sum compensation method and a multiplier option.
On July 6, 2021, the City executed Amendment No. 2 to RFQ 2017-048 to make an adjustment to the hourly rates of the consultant’s personnel to recognize the name change of the Consultant to Baxter & Woodman, Inc.
On October 11, 2022, the City executed Amendment No. 3 to RFQ 2017-048 to make an adjustment to the hourly rates on the Consultant’s personnel.
Per the terms and conditions of RFQ 2017-048, prior to the completion of the first year of the contract term, and every 12-month anniversary thereafter, the City may consider an adjustment to prices based upon the most recent 12 month change in the following pricing index: Bureau of Labor Statistics, Employment Cost Index, Private Industry Workers, Total Compensation, Management Business and Financial Occupations, Not Seasonally Adjusted, CIU2010000110000A.
It is the Consultant's responsibility to request a pricing adjustment under this provision.
On August 28, 2023, the Public Works Department received a request from the Consultant for a pricing adjustment, per the...
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