TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: June 21, 2016
Title
PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000 WITH SHENANDOAH GENERAL CONSTRUCTION, CO.
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Recommended Action:
Recommendation
Motion to approve an increase in spending limit with Shenandoah General Construction, Co., in a total not-to-exceed amount of $150,000.00 for fiscal year 2016.
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Background:
Shenandoah General Construction Co. frequently provides services to the Environmental Services Department for various projects. Projects include, pipe lining, storm drainage and sanitary sewer line cleaning and video inspections, and lift station cleaning. To date in fiscal year 2016, Commission has awarded Shenandoah General Construction Co. the total amount of $98,230.00. Additionally, fiscal year-to-date small project expenditures with this firm total $2,075.00 and there is currently one outstanding small project with an estimated cost of $20,215.00. Therefore, a total not-to-exceed amount of $150,000.00 is being requested to expedite the approval process for these and other small projects with Shenandoah General Construction, Co.
By approving the recommended motion, the Commission is recognizing that multiple small and unpredictable purchase decisions are likely to occur over the course of the year that will total over $ 25,000. This amount of spending requires prior Commission approval under code section 36.03(B) Multiple acquisitions from vendor exceeding $25,000 in any Fiscal Year.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
FInance recommends approval.
Funding Source:
Various operating accounts in the approved FY 2016 budget.