TO: Mayor and Commissioners
FROM: Steven Chapman, Interim Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: April 5, 2016
Title
PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000 WITH PIPELINE PLUMBING SERVICES OF BROWARD
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Recommended Action:
Recommendation
Motion to approve multiple acquisitions of pipeline services and repairs, to Pipeline Plumbing Services of Broward, in an amount not to exceed $70,000.00 for fiscal year 2016.
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Background:
On December 16, 2015, the City Manager approved a contract renewal for Bid 2014-07, for an amount not to exceed $22,140.00. This amount was Pipeline Plumbing Services of Broward’s bid pricing, which was the lowest of four submittals. However, the City underestimated the amount of hours required to service and repair pipeline.
Based on an analysis from the Environmental Services department, an approval to spend up to $70,000.00 with Pipeline Plumbing Services for fiscal year 2016 is recommended. This motion is in accordance with the Code of Ordinances, Chapter 36, Section 36.03(B), "Multiple Acquisitions from Vendor Exceeding $25,000 in Any Fiscal Year."
Fiscal year spending with Pipeline Plumbing Services of Broward is $32,845.95 to date. This vendor has been put on hold until approval by City Commission.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Each department will use their respective 46-10 Repair and Main Services/Building Maintenance account numbers on an "as-needed" basis.