TO: Mayor and Commissioners
FROM: Suzanne Fisher, Director of Parks and Recreation
THROUGH: Donald B. Cooper, City Manager
DATE: March 15, 2016
BID AWARD TO MULLINGS ENGINEERING SERVICES, INC. FOR SOD MATERIALS (BID 2016-53)
Recommended Action:
Motion to approve purchasing the following types of sod (as noted in the chart below), to the low bidder, Mullings Engineering Services, Inc.
Celebration - not to exceed $40,000
St. Augustine - not to exceed $30,000
Bahia - not to exceed $2,000.
Background:
On December 22, 2015 the City issued Bid 2016-53 Sod Materials. The City received three (3) responses on January 19, 2016, from Gerlite Corp, Mullings Engineering Services, LLC and Odoms’ Sod, Inc. The Parks and Recreation Department will utilize the sod for the replacement of turf at Old School Square Park (this will be partially reimbursed by the CRA), the Delray Beach Center for the Arts, Miller Park, Pompey Park, Delray Municipal Golf course and Lakeview Golf course. The sod is also used for replacement sod in stormwater retention areas. The City will be awarding the bid to the lowest priced vendor, Mullings Engineering Services, LLC, for each item. The bid award is in accordance with the Code of Ordinances, Chapter 36, Section 36.02 (A) (1). The award term is one (1) year.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from various accounts in FY 2016 budget
Municipal Golf Course 445-4714-572-52.26
Lakeview Golf Course 446-4714-572-52.26
Beautification Sod 119-4144-572-52.26
Cemetery Sod 001-4511-539-52.26
Parks Sod 001-4131-572-52.26
Timing of Request:
This item is time sensitive, as sod needs to be replaced after the high usage season and before the temperatures exceed optimal rooting and growth conditions.