TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THORUGH: Terrence R. Moore, ICMA-CM
DATE: March 11, 2025
Title
APPROVAL OF RESOLUTION NO. 23-25 TO AWARD AN AGREEMENT WITH W. W. GRAINGER, INC. FOR MAINTENANCE REPAIR AND OPERATIONS SUPPLIES, PARTS, EQUIPMENT AND MATERIALS; UTILIZING THE CITY OF TUCSON SOLICITATION NO. RFP 240078-01 IN THE AMOUNT OF $1,266,000.00
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Recommended Action:.
Recommendation
Motion to Approve Resolution No. 23-25 to award an Agreement with W. W. Grainger, Inc. for Maintenance Repair and Operations Supplies, Parts, Equipment and Materials utilizing the City of Tucson Solicitation No. RFP 240078-1 in the amount of $1,266,000.00.
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Background:
On July 1, 2019, the City of Tucson approved the award of an Agreement for Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, Materials and Related Services with W. W. Grainger, Inc. (Grainger), pursuant to Solicitation No. RFP 240078-1. The contract is valid through December 31, 2027, with the option to renew for two (2) one-year renewal periods through December 31, 2029.
Grainger provides a comprehensive line of MRO products that are utilized in the everyday operation of many City departments. The procurement of these products is also critical to ensuring prompt and efficient maintenance of City facilities.
The estimated annual allocation per department is as follows:
Department Annual Allocation
Public Works $72,500.00
Parks & Recreation $25,000.00
Utilities $141,000.00
Fire $15,000.00
Police $15,000.00
Neighborhood & Community Services $48,000.00
TOTAL $316,500.00
Should the City exercise all renewal options provided in the Agreement, the estimated agreement value is as follows:
Agreement Value
Initial Term Upon execution - December 31, 2027 $633,000.00
Renewal Term 1 January 1, 2028 - December 31, 2028 $316,500.00
Renewal Term 2 January 1, 2029 - December 31, 2029 $316,5...
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