TO: Mayor and Commissioners
FROM: Steven Chapman, Interim Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: April 5, 2016
Title
CONTRACT AWARD TO MAXIS360 FOR A VOICE OVER INTERNET PROTOCOL (VoIP) TELEPHONE SYSTEM (RFP 2016-049)
Body
Recommended Action:
Recommendation
Motion to Award a contract for RFP 2016-049 to Maxis360 in an amount not to exceed $408,764.00 for Voice over Internet Protocol (VoIP) telephone system, for the installation and project management of a new Intelligence CIC Enterprise Phone System and Contact Center.
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Background:
As was documented and approved in the March 1, 2016 Commission meeting agenda as item 8.B.1, an RFP process was conducted to source a vendor able to provide a complete turnkey platform replacement for a state-of-the-art Voice over Internet Protocol (VoIP) system, in existing City buildings, which will fulfill the needs in the future and enhance the community experience today.
On March 1, 2016 the City Commission approved the ranking of the selection committee and authorized staff to enter into negotiations with the top ranked vendor, Maxis360.
After the successful negotiation, a contract is being presented to the City Commission for final approval. This contract is for an amount not to exceed $408,764.00.
This motion is in accordance with Code of Ordinances Section 36.02 (A)(2) “Request for Proposals, Requests for Qualifications, Requests for Letters of Interest.”
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recomends approval.
Funding Source:
334-6112-519.64-12 Machinery & Equipment / Office Equipment
442-5178-536.64-12 Machinery & Equipment / Office Equipment
448-5461-538.64-12 Machinery & Equipment / Office Equipment
Timing of Request:
This is a time sensitive matter, as the City's current telecommunication channels are not reliable.