TO: Mayor and Commissioners
FROM: Chief Darrell Hunter, Police Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: March 9, 2026
Title
APPROVAL OF RESOLUTION NO. 50-26 TO AWARD AN AGREEMENT TO CDW GOVERNMENT LLC FOR PURCHASE OF INFORMATION TECHNOLOGY SOLUTIONS, PRODUCTS, AND SERVICES; UTILIZING CITY OF MESA, ARIZONA SOLICITATION NO. 2024056 EIGHT (8) YEAR CONTRACT TERM IN THE ESTIMATED AMOUNT OF $4,400,000
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Recommended Action:
Recommendation
Motion to approve Resolution No. 50-26 to award an Agreement to CDW Government LLC for the purchase of information technology solutions, products, and services in the estimated amount of $2,000,000 through July 1, 2028, utilizing the City of Mesa, Arizona Solicitation No. 2024056, and authorize the City Manager to approve renewal options, in the amounts below, contingent on appropriations of funds.
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Background:
On July 2, 2024, the City of Mesa, Arizona awarded a four (4) year Agreement for information technology solutions, products, and services to CDW Government LLC, with the option to renew the Agreement for six (6) additional one-year periods. The initial term is through July 1, 2028. If all renewals are exercised, the contract expires July 1, 2034.
Piggybacking on the City of Mesa, Arizona contract allows us to leverage a competitively solicited and publicly awarded agreement. This ensures compliant procurement, pre-negotiated terms, and strong volume-based pricing.
Using this cooperative contract does not eliminate oversight. For significant purchases, we have, and continue to benchmark pricing with other vendors to confirm competitiveness. Historically, this contract has produced pricing equal to or better than alternative quotes.
The requested not-to-exceed amount establishes a spending ceiling only, for the term of the contract. The anticipated spending is currently significantly lower, but all projected potential purchases have been included in the authorization amount. ...
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