TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: June 7, 2016
Title
CHANGE ORDER AND PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000 WITH TROXELL COMMUNICATIONS, INC.
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Recommended Action:
Recommendation
Motion to Approve a change order to Troxell Communications, Inc., in the amount of $1,306.35, increasing the project total to $60,201.35; and a motion to approve multiple acquisitions of IT related equipment, from Troxell Communications, Inc., for a total not-to-exceed amount of $86,000.00 for fiscal year 2016.
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Background:
On April 19, 2016, City Commission granted an award to Troxell Communications, Inc. in the amount of $58,895.00 for technology upgrades in the City Hall Commission Chambers and Conference Room. Due to expedited freight charges and product changes, the project total was $60,201.35. The recommendation is to approve a change order in the amount of $1,306.35 for this purchase.
To date in fiscal year 2016, City Commission has approved a spending limit of $58,895.00 with Troxell Communications, Inc. Troxell Communications, Inc. frequently provides the lowest quotes for technology related equipment and services. Therefore, the Information Technology Department is requesting approval to use Troxell Communications, Inc. for multiple purchases of during fiscal year 2016 in a not-to-exceed amount of $86,000.00.
Recommendation to approve the change order is in accordance with the Code of Ordinances, Chapter 36, Section 36.06(A) “City Commission Approved Contracts. Recommendation to approve a motion for multiple acquisitions is in accordance with the Code of Ordinances, Chapter 36, Section 36.03(B) “Multiple Acquisitions from a Vendor Exceeding $25,000 in Any Fiscal Year.”
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
The Finance Department recommends approval.
Fund...
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