TO: Mayor and Commissioners
FROM: Samuel Metott, Director, Parks and Recreation
THROUGH: Terrence R. Moore, ICMA-CM
DATE: February 4, 2025
Title
APPROVAL TO RETROACTIVELY APPROVE RESOLUTION NO. 32-25 TO PURCHASE TEMPORARY OFFICE SPACE UTILIZING SS2025-007 WITH FORTS SERVICES, LLC. IN THE AMOUNT OF $15,000.
Body
Recommended Action:
Recommendation
Motion to retroactively approve Resolution No. 32-25 to purchase temporary office space utilizing SS2025-007 with Forts Services, LLC. in the amount of $15,000.
Body
Background:
Since 2006, the City of Delray Beach has been contractually obligated to provide office space for tournament staff during the Delray Beach Open. Due to growth within Parks and Recreation and building reconfigurations, the available office space has decreased requiring the rental of temporary office structures.
For the past five (5) years, Forts Services, LLC. has been the preferred vendor based on the quality, ease of use and the slim foldable profile which enables installation in small spaces. The offices are self contained and climate controlled, offer transportation, are quick to set-up and breakdown, have built in data connections, and come equipped with generators. Other suppliers may have similar structures but they are not fully self contained and require supplementary equipment and external generators which require additional expenses, space, and time.
This was discussed and verbally approved by City Commission on January 21, 2025.
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
001-75-780-575.49-55; Tennis Stadium
Timing of Request:
This is time sensitive.