TO: Mayor and Commissioners
FROM: Holly Vath, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: January 5, 2016
Title
BID AWARD FOR FERTILIZER AND CHEMICALS TO MULTIPLE VENDORS (BID 2016-018)
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Recommended Action:
Recommendation
Motion to award Bid 2016-018 for the purchase of fertilizer and chemicals to the following vendors:
Diamond R. Fertilizer for the lowest bid items in an amount not to exceed $30,000.
Golf Ventures for the lowest bid items in an amount not to exceed $30,000.
Helena Chemical for the lowest bid items in an amount not to exceed $30,000.
SiteOne Landscape Supply for the lowest bid items in an amount not to exceed $30,000.
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Background:
The City of Delray Beach is lead agency on this joint bid with the City of Boynton Beach, City of Boca Raton and the City of Greenacres for the purchase of chemicals and fertilizers which are ordered as needed via purchase order. On October 18, 2015, the City issued Bid 2016-018 for 9 chemicals. The City received responses from six (6) suppliers on November 9, 2015. The City will be awarding the bid to the lowest priced vendor for each item. The award term is for one year. The following vendors will be awarded items based on the lowest bid price.
§ Diamond R. Fertilizer
§ Golf Ventures
§ Helena Chemical
§ SiteOne Landscape Supply
The primary users of these supplies is the Parks Maintenance Division and the Delray Beach Golf Courses. A cooperative purchase allows for pricing based on higher volumes. The bid award is in accordance with the Code of Ordinances, Chapter 36, Section 36.02 (A)(1), "Sealed Competitive Method".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from various accounts in the FY 2016 budget.