TO: Mayor and Commissioners
FROM: Holly Vath, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: January 5, 2016
Title
BID AWARD FOR UTILITY PARTS TO MULTIPLE VENDORS (BID 2016-021)
Body
Recommended Action:
Recommendation
Motion to approve the following for Bid 2016-021:
Motion to approve a one year price agreement with two (2) one (1) year renewal periods to Lehman Pipe and Plumbing Supply Inc. as the primary supplier for utility parts with spending not to exceed $225,000 per fiscal year.
Motion to approve a one year price agreement with two (2) one (1) year renewal periods to HD Supply Waterworks, LTD as a secondary supplier for utility parts with spending not to exceed $75,000 per fiscal year.
Motion to approve a one year price agreement with two (2) one (1) year renewal periods to Municipal Waterworks, LLC as a secondary supplier for utility parts with spending not to exceed $75,000 per fiscal year.
Motion to approve a one year price agreement with two (2) one (1) year renewal periods to Ferguson Enterprises, Inc. as a secondary supplier for utility parts with spending not to exceed $125,000 per fiscal year.
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Background:
A bid was issued on October 13, 2015 with a due date of November 23, 2015. The bid award is for a one (1) year year term with two (2) one (1) year optional renewal periods. The bid included a list of 80 specified parts. Lehman Pipe and Plumbing Supply Inc. provided the best pricing on a majority of the parts. Staff is recommending Lehman Pipe and Plumbing Supply Inc. be awarded as the primary supplier and the other three bidders be awarded as secondary vendors. The City would request the parts from the primary and when the parts are not available from the primary, the secondary sources would be contacted.
The bid award is in accordance with the Code of Ordinances, Chapter 36, Section 36.02 (A)(1), "Sealed Competitive Method". The utility parts are utilized in the water and wasterwater divisions for supply lines and repairs to the City's utility system infrastructure.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from various accounts in the FY 2016 budget.