TO: Mayor and Commissioners
FROM: Holly Vath, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: January 5, 2016
Title
RENEWAL OF CONTINUING CONTRACTS FOR ENGINEERING SERVICES WITH MULTIPLE VENDORS
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Recommended Action:
Recommendation
Motion to Approve renewing the agreements of Calvin Giordano & Associates; Kimley-Horn & Associates; Mathews Consulting, Inc.; and Wantman Group for engineering services (RFQ No. 2012-06) for a period of one (1) year. This recommendation is in compliance with the Code of Ordinances, Chapter 36, Section 36.02(C)(3), "Professional Services" and Section 36.07(A)(3), “City Commission Approved Contracts, Renewal”. Funding is available from multiple Capital Improvement Accounts.
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Background:
In January 2012 (RFQ 2012-06), CGA, KHA, MC and WG were awarded two year agreements for consultant services. An RFQ process was utilized in awarding these continuing agreements in compliance with Title 19, Chapter 287, Section 287.055 of the Florida Statutes, also known as Consultants Competitive Negotiation Act (CCNA), for acquisition of professional architectural, engineering, landscape architectural or surveying and mapping services.
The original agreement was for two years and the City reserved the right to renew each agreement for one additional year in each of the three years after the initial two years. The total agreement will not exceed five years, which is in concert with the Five Year Capital Improvement Program (CIP) that was included in the original Request for Qualifications (RFQ). Under CCNA, the City choose consultants based on qualifications and not hourly rates. Only after consultants were ranked based on qualifications and approved by City Commission did staff negotiate hourly rates.
All firms will maintain the current hourly rates approved with Amendment #2 on January 20, 2015. This recommendation is in compliance with Chapter 36, Section 36.02(C)(3), "P...
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