TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Director
THROUGH: Donald B. Cooper, City Manager
DATE: February 16, 2016
Title
CONTRACT CLOSEOUT (CHANGE ORDER NO. 1/FINAL) WITH DP DEVELOPMENT OF THE TREASURE COAST, LLC. FOR THE OSCEOLA ALLEYS PHASE II, PINEAPPLE GROVE DRAINAGE & LIME LANE IMPROVEMENTS (PROJECT NO. 13-015)
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Recommended Action:
Recommendation
Motion to Approve Contract Closeout (Change Order No. 1/Final) to DP Development of the Treasure Coast, LLC., in the net contract reduction amount of $17,158.70; and by motion approve a final payment in the amount of $14,328.06 to DP Development of the Treasure Coast, LLC., for completion of the Osceola Alleys Phase II, Pineapple Grove Drainage & Lime Lane Improvements Project No.13-015. This complies with the Code of Ordinances, Chapter 36, Section 36.06(A)(2), “Change Orders, Within the Scope of Work". After final payment in the amount of $14,328.06 is made, residual funds, in the amount of $17,158.70, will be liquidated from Purchase Order No. 704941 to Account No. 448-5461-538-65.85 (Stormwater Utility Fund).
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Background:
On April 6, 2015, the City Commission approved a bid award (Bid #2015-19) in the amount of $303,720 to DP Development of the Treasure Coast, LLC., for the Osceola Alleys Phase II, Pineapple Grove Drainage & Lime Lane Improvements (Project No. 13-015).
Bids were solicited through the formal competitive bid process. The City received four responses. The lowest responsive bidder, DP Development of the Treasure Coast, LLC, in the total amount of $303,720 which included: $224,741 for the base bid and $78,979 for Alternative Bid “A”.
Change Order No. 1/Final, in the net contract reduction amount of $17,158.70, includes plus and minus quantity adjustment and liquidates the residual from contingency allowances. All changes for the project are itemized on the attached Schedule “A”. The project is complete and all closeout documentation has been received.
Attachments Include: Change Order No. 1 Final / Schedule “A” and a Location Map
This Change Order #1/Final is in compliance with Code of Ordinances, Chapter 36, Section 36.06 Change Orders (A)(2), "Within the Scope of Work".
After final payment in the amount of $14,328.06 is made, residual funds, in the amount of $17,158.70., will be liquidated from Purchase Order No. 704941 to Account No. 448-5461-538-6585 (Stormwater Utility Fund).
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
No funding is required; this is a deductive change order.
Timing of Request:
This item is time sensitive; contractor cannot be paid final payment for completion of the project until approved by the City Commission and the final change order is fully executed.