TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: February 7, 2017
Title
PURCHASE AGREEMENTS TO HARDRIVES OF DELRAY, INC. AND AUSTIN TUPLER TRUCKING, INC. FOR ROAD CONSTRUCTION MATERIALS
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Recommended Action:
Recommendation
Motion to Approve an annual Purchase Agreement with Hardrives of Delray, Inc. d/b/a Hardrives, Inc. for asphalt road materials in a not-to-exceed amount of $75,000 per year. Motion to Approve an annual Purchase Agreement with Austin Tupler Trucking, Inc. for non-asphalt road materials in a not-to-exceed amount of $75,000 per year.
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Background:
On November 1, 2016, the City issued an ITB No. 2017-015 for Road Construction Materials: asphalt and non-asphalt. A total of thirty-one firms viewed the solicitation on BidSync. Additionally, the solicitation was posted on the City's website and made available for download. Two bids were received. Hardrives of Delray, Inc. d/b/a Hardrives, Inc. submitted a bid on asphalt road materials only. Austin Tupler Trucking, Inc. submitted a bid on non-asphalt road materials only.
The City uses the road construction materials requested in this ITB for small road repairs that are handled by the Environmental Services Department.
This recommendation complies with the City Code of Ordinances, Section 36.02(A)(1), "Competitive Bids".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from account numbers 441-5123-536.46-90 and 441-5141-536.46-90 Other Repair and Maintenance.