TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Director
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: February 21, 2017
Title
ACQUISITION OF A NEW 100' ALUMINUM CHRISTMAS TREE AND GENERAL CONTRACTOR SERVICES FOR THE CONSTRUCTION OF THE TREE CONCRETE FOUNDATION AND ELECTRICAL SERVICE, ASSEMBLY/DISASSEMBLY, MAINTENANCE, AND STORAGE/TRANSPORTATION OF THE TREE AND THE NORTH POLE VILLAGE STRUCTURES TO THE EVENT SITE AT OLD SCHOOL SQUARE
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Recommended Action:
Recommendation
Motion to Approve expediting the acquisition of a new 100' Aluminum Christmas Tree and General Contractor Services for the construction of the tree foundation and electrical service, the annual assembly and disassembly of the tree, tree maintenance, and the storage and transportation of the Christmas Tree and North Pole Village Structures to the event site at Old School Square (Project No. 17-062).
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Background:
In February 2015, Kimley-Horn and Associate (KHA) performed a structural integrity evaluation for the existing steel tree frame (attached). This analysis found that all the steel members of the frame showed evidence of rust ranging from minor to severe. The analysis also recommended an ongoing replacement program with the objective of replacing all the steel frame members over a 5 year period. Although some steel members were replaced during the disassembly/reassembly of the tree for the 2015 and 2016 holiday seasons, the extent of steel member replacement has not met the recommended objective of 40% (20% per year for 5 years).
On January 24, 2017 staff presented additional information to the Commission with respect to the safety and structural integrity of the steel frame. In order to certify that the tree frame will meet the 2014 Building Code (5th Edition), and certify that the tree is safe to re-assemble for the 2017 holiday season, a complete in-depth engineering structural analysis would be required at a cost of approximately $100,000...
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